Before you travel

Before you travel - Japan

THINGS TO KNOW BEFORE YOU GO JAPAN

(Updated June 2019) 

PREPARING FOR YOUR TRIP

As you prepare to embark on your upcoming Affordable World journey, please log on to your My Affordable account and click on your trip confirmation ID to review the most up to date trip details including hotel information, flight schedules, and ticket number(s).   Please make sure you have all travel documents, passports, and necessary visas ready before you depart for your trip.  

CHECKING IN AT THE AIRPORT

Be sure to bring your passport as you will need to present it when checking in at the airport.  Please be advised that not all airlines assign seats in advance.  Some airlines assign seats at the airport during check-in.  We recommend all travelers arrive at the airport and check-in at the airline counter at least 3 hours prior to the flight departure time.  You will receive boarding passes at the airline counter when you check in for your flight.   

UPON ARRIVAL IN JAPAN

Please go through Customs and Immigrations on your own.  After you pick up your luggage, exit the baggage claim area and look for the Affordable World representative holding an Affordable World flag or sign.  Please wear your Affordable World badge for easy identification.   

Airport Transfers Upon Arrival (Land & Air Packages)
Affordable World tour guides/airport assistants will wait for arriving tour members outside the airport baggage claim area for up to 90 minutes after the landing time of the tour member's flight before departing from the airport with transportation to the hotel.  If for any reason a tour member does not meet the Affordable World representative within 90 minutes after the landing time of the tour member's flight, the tour member will be responsible for his or her own transportation from the airport to the hotel, along with all associated expenses.

Airport Transfers (Extended Stay & Land Only Travelers)
An important note for extended stay travelers:
An airport transfer out is not included for those extending their stay in Japan. Please arrange your own airport transfer out from the hotel to the airport.  Hotel accommodations are not included when extending your stay. Extended stay travelers are responsible for arranging post-tour accommodations; alternatively, hotel accommodations may be purchased up to 35 days prior to the trip departure date. To purchase hotel accommodations, please log on to your My Affordable account.
 
An important note for land only travelers: Round-trip airport transfers are not included for land only bookings.  Please arrange your own airport transfer to/from the hotel as listed in your travel documents. The tour guide will leave information for you at the hotel regarding the meeting time for the Tokyo ½ day sightseeing tour.  
 

PASSPORTS & VISAS

Entry visas are not included as part of the tour and are the sole responsibility of the traveler.  If you are holding a valid US passport and will not be staying in Japan for more than two weeks, an entry visa is not required.   Passports must be valid for 6 months from the return date of your trip. For all other passport holders, please consult with your relevant embassy.

BAGGAGE

Baggage allowance for international flights may vary by airline and is subject to change at any time.  Please refer to the below information for Singapore Airlines, Air China, and Japan Airlines baggage policy as of November 1st 2016.  For up to date baggage allowance information, please check directly with the airlines. 

Baggage Allowance:

  ·  Singapore Airlines International Flights   Singapore Airlines allows 2 pieces check-in luggage (max 23 kg each) and one carry on piece not exceeding 7 kg for hand luggage on international flights.                                        

  ·  Air China International Flights   The standard free check in baggage allowance on international flights from the U.S to Japan is 2 pieces per person, up to 50 lbs each.  Carry on baggage is limited to one piece per person up to 5 kg

  ·  Cathay Pacific International Flights  The standard free baggage allowance on international flights is 2 pieces per person, up to 50 lbs each. Carry-on baggage is limited to one piece per person, up to 15 lbs.

  ·  Please keep in mind the standard free baggage allowance on Inter-Asia flights is 1 piece check in luggage.  

Important Luggage Info & Tips:
  · Please note, there is no porter service provided throughout your tour.  During the tour, please always keep an eye on your personal belongings and valuables. Be aware of your surroundings when going out on your own.

  ·  Baggage is the sole responsibility of the traveler. We recommend using a TSA approved luggage lock and Affordable World luggage tags showing the name and contact information of the owner, and tour code. 

  ·  DO NOT pack medicine, valuables, and other personal necessities in checked luggage. Keep these items in your carry-on bag.

  ·  Consider packing a change of clothing and toiletry in your carry-on bag to avoid inconvenience caused by delays or lost luggage

  ·  Power bank chargers over 20,000 mAh are restricted from carry on and check in luggage ? Power bank mAh capacity must be clearly labelled by manufacturer on the charger

  ·  Power bank mAh capacity must be clearly labelled by manufacturer on the charger

  ·  Please visit www.tsa.gov for USA carry on restrictions

  ·  Important Note: Affordable World representatives cannot enter the luggage claim area. After you collect your luggage and exit customs, our local Affordable World representative will be waiting for you with an Affordable Asia/World flag or sign. Please wear your Affordable World badge for easy identification.